Coach Booking System
Streamline your coach hire business.
All-in-one fleet management system. Manage bookings, drivers, coaches, clients, and invoices from a single powerful platform.
Coaches
12
Drivers
8 Active
Clients
142
BookingClientCoachStatus
BK-1024 · Airport Transfer
Murphy Corp53-seat
✓ Confirmed
BK-1025 · School Tour
St. Mary's NS33-seat
In Progress
BK-1026 · Wedding
O'Brien / Kelly16-seat
Pending
100%
Web-based — access from anywhere
24/7
Always accessible when you need it
∞
Scales with your business
🔒
Enterprise-grade security
Features
Powerful features for your business.
Everything a coach hire company needs to manage bookings, fleet, drivers, clients and invoicing — in one system.
Smart Calendar
24-hour visual calendar view shows all bookings at a glance. Colour-coded by status for instant recognition of pending, confirmed, and completed jobs.
Booking Management
Create, edit, and track bookings with ease. Auto-completion system marks jobs as complete when pickup/dropoff times pass. Filter by status, date, or client.
Client Portal
Give clients secure access to view their bookings and request new jobs. Separate login system keeps client data private and organised.
Fleet Management
Track all your coaches with detailed information including registration, capacity, type, and daily rates. Monitor availability and maintenance status.
Driver Tracking
Manage driver details, licence information, and availability. Assign drivers to bookings and track their schedules efficiently.
Invoice Generation
Create professional PDF invoices with your company logo. Link multiple bookings to a single invoice. Sequential numbering and VAT calculation built in.
Dashboard Analytics
Real-time statistics showing total bookings, clients, drivers, and coaches. Recent activity feed keeps you informed of the latest updates.
Role-Based Access
Three user types: Admin (full access), User (operational features), and Client (portal only). Secure password management and session handling.
Email Notifications
Automatic confirmation emails to clients when bookings are confirmed. Admin notifications for new bookings and important updates.
Screenshots
See it in action.
A clean, intuitive interface designed for daily use by coach operators and their teams.
Dashboard Overview
Calendar View
Booking Management
Client Management
Fleet Overview
Invoice Generation
Pricing
Simple, transparent pricing.
Custom pricing based on your fleet size and needs. No hidden fees.
Professional Plan
Contact Us
custom pricing based on your needs
- Unlimited bookings
- Unlimited clients
- Unlimited drivers & coaches
- Client portal access
- Invoice generation with PDF
- Email notifications
- Role-based user management
- 24-hour calendar view
- Company branding (logo)
- Priority support
Ready to transform your business?
Join coach companies already streamlining their operations with our powerful management system.